MYTAS Accommodation – a new way to rent property for projects

The need for cost certainty on accommodation

In a world of tight margins and the need for accurate cost estimates, project leaders need assurances that their personnel accommodation costs are not going to over-run and can be easily attributable to individuals for tax purposes, it isn’t surprising we are seeing growth in our MYTAS accommodation solution.

Project accommodation is typically one of three options. 1. Hotel    2. Serviced Accommodation   3. Private Rental property.   Each has its own merits and drawbacks, as the matrix below demonstrates. (the list is not exhaustive).

Accommodation Type	Merits	Drawbacks
Hotel	Known cost per night Easy access in/out Fully equipped Typically, with restaurant / bar Expected standard of amenities and cleaning Ubiquitous From 1 night with simple cancellation	Highest cost per night of accommodation types Tend to live out of a suitcase Impersonal Tend to live out of the restaurant & bar which is expensive Limited space in the room
Serviced Accommodation	Known cost per night Relatively easy access in/out Fully equipped Weekly cleaning Own space often with separate bedroom to living/kitchen area Can cook for oneself Found in major conurbations	Relatively high cost per night often with cancellation restrictions (3-14 days) Some variation in standards and location More complex booking and pre-payment requirements than a hotel Living out of suitcase issues unless property kept on whilst empty
Private Rented Property	Good value for money per night More personal space available than either hotel or serviced accommodation Rented property is available almost anywhere in England & Wales There is real choice available Can property share with colleagues and have separate bathrooms Fully equipped with amenities	Getting the property found and set up with the right tenancy. Assured shorthold tenancy in employee’s name – they are in contract with landlord Utility bills – can arrive after the move out Security deposit, rent payments, utility payment management Furniture set up and disposal Damages negotiation Difficult to attribute costs to one employee for tax purposes. Most AST are min 6-12 months

Staff Well-being

Some projects last for months and even years with a series of experts applying their knowledge and skills to accomplish the goals.  These experts need to be onsite but living out of a suitcase isn’t pleasant nor is it conducive to productivity.

The Solution

HCR provides the MYTAS solution.  HCR Appendix MYTAS Service Summary  We go out into the private rented sector and secure property that meets the need of the client, whether for one member of staff or a group of staff.

We rent the property in HCR’s name as the tenant, fully furnishing the property, paying the security deposit, setting up and paying all the utilities including broadband, Council Tax and TV Licence, plus linen and towelling.

By HCR acting as the tenant, and with the agreement of the Landlord, we can swap our client’s staff members in and out of the property for as long or as short as they require.

HCR will provide a fixed rental cost per calendar month that includes rent, utility costs, professional clean, furniture and accessories, all of our home search and set up costs, on-going maintenance costs (including a 24-7/365 property emergency helpline and 40 language graphics-based portal), together with close down costs and even some limited dilapidation costs.

By having these fixed and agreed costs, the project lead knows precisely the cost per night for the rented accommodation for their team members, and when the project close down they don’t get any nasty surprises.

Some clients also want HCR to arrange housekeeping and gardening so their team don’t have to worry about that either.

For more Information please go to the links below:

MYTAS Service Summary – Final

MYTAS Service Elements – Final

MYTAS Amenities – Final

MYTAS Cost Summary – Final

MYTAS FAQ – Final

The merits of MYTAS

It is the best of many worlds.  Known cost accommodation for tax and admin purposes, simple one cost per month per property cutting down on expense management, maximum space per team member for lowest cost per night with full on-going support.

HCR has been providing rented accommodation to our clients for over 30 years.  We are using that expertise, knowledge and experience to provide a solution and 4^th option to the traditional way of providing  accommodation to project and assignment staff.

Call or Email Adrian Leach on 01256 313751 / Adrian.Leach@hcr.co.uk and discuss how we may reduce your administrative duties and deliver better value to project leaders and team members.